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Purchase orders,
carried through commitment.

Pacteva gives purchasing teams one operational record from a reviewed purchase order to supplier acknowledgment, line-level changes, buyer disposition, reminders, and current commitment.

One acknowledgment thread replaces
  • open-PO spreadsheets
  • supplier email chains
  • confirmation calls
  • date-change notes
  • manual reminders
  • status meetings
The missing operational layer

An ERP can show what you ordered. It cannot prove the supplier agreed.

Every open purchase order needs an explicit supplier response: accepted lines, proposed dates, changed quantities, price exceptions, documents, responsible buyers, and a current commitment.

Before

Sent purchase order

An ERP status or email attachment tells the buyer that the order left.

Pacteva

Commitment control

Every line has a response, source, exception, buyer decision, and history.

After

Confirmed supply

The record shows what was ordered, proposed, accepted, and still at risk.

Order to commitment

One PO. Seven accountable stages.

No stage collapses into “confirmed.” Receipt, line acceptance, proposed changes, buyer disposition, and ERP update remain distinct facts.

  1. 01

    Reviewed purchase order

    Import or enter the PO, validate every field, and preserve its source version.

  2. 02

    Secure supplier link

    Send an expiring acknowledgment request without requiring a supplier account.

  3. 03

    Line-level response

    Confirm all unchanged or propose quantity, date, and price changes per line.

  4. 04

    Exception queue

    Route only changed or rejected lines to the responsible buyer.

  5. 05

    Buyer disposition

    Accept, reject, or request clarification with an attributable explanation.

  6. 06

    Current commitment

    Keep the ordered source and supplier commitment separate but linked.

  7. 07

    ERP-ready export

    Export reviewed changes without implying that the system of record updated itself.

Built around the work

The PO is the source. The commitment is the changing record.

Pacteva keeps ordered values, supplier proposals, buyer decisions, and system-of-record updates separate—but linked.

Portfolio riskSee supplier silence before production does

Prioritize overdue acknowledgments, proposed changes, delivery risks, and blocked PO lines.

Open purchase orders47 active
PO-18442Quantity and dateReview
PO-18457Acknowledgment overdueLate
PO-18463All lines confirmedReady
Accountless supplier

One link, one PO version

Suppliers respond without adopting another portal or discovering other orders.

Buyer disposition

Only exceptions need attention

Unchanged lines close automatically. Changed lines remain explicit until reviewed.

Controlled reminders

Approved cadence, visible history

Business-day timing, escalation, pause, and stop controls remain buyer-owned.

Immutable evidence

Current values do not erase history

Every supplier response and buyer decision retains actor, timestamp, and source.

Existing workflow tools

Start with the purchase-order process you already have.

Manual entry and CSV import remain first-class. Add deeper integrations only after the acknowledgment loop works.

01

PO import template

Map purchase-order headers, lines, suppliers, dates, and values.

Open workflow 02

Acknowledgment template

Preview the exact request and response options shown to suppliers.

Open workflow 03

Supplier follow-up policy

Set approved cadence, escalation, and stop rules.

Open workflow 04

Exception review

Compare ordered and proposed values before deciding.

Open workflow 05

Commitment export

Prepare reviewed supplier facts for system-of-record updates.

Open workflow 06

Supplier performance

Review response speed, exceptions, and commitment history.

Open workflow
Start without an integration project

No ERP transformation between you and the first supplier response.

Add a reviewed purchase order manually or import a controlled CSV. Send one accountless acknowledgment and route only the changed lines to a buyer.

  1. 1
    Add the purchase order

    Supplier, lines, values, dates, buyer, and source version.

  2. 2
    Send the secure link

    Preview the exact PO data before contacting the supplier.

  3. 3
    Resolve one exception

    Compare, decide, preserve history, and export the reviewed change.

A deliberately narrow product

Pacteva records commitments. Your ERP remains the system of record.

Pacteva does

  • Link purchase orders to accountless supplier responses
  • Track line changes, reminders, and buyer decisions
  • Preserve ordered and committed values separately
  • Maintain immutable commitment history

Pacteva does not

  • Execute payments or replace procure-to-pay
  • Send an extracted PO without human review
  • Claim an ERP write-back without verification
  • Require or charge for supplier accounts
Common questions

What purchasing teams need to know

What is Pacteva?

Pacteva is purchase-order acknowledgment software. It links a reviewed PO to an accountless supplier response, buyer exception resolution, and an attributable commitment history.

Does it replace our ERP?

No. Pacteva works beside the accounting or ERP system. It does not claim a supplier change updated the system of record unless a verified write-back succeeds.

Do suppliers need accounts?

No. Each acknowledgment uses an expiring, revocable link restricted to one supplier, one purchase order, and one version.

Can a team start without integrations?

Yes. Manual entry and CSV import are core activation paths. PDF extraction remains review-first, and integrations are optional accelerators.

What happens when a supplier changes a line?

The changed quantity, date, or price enters the buyer exception queue. An authorized buyer accepts, rejects, or requests clarification.

Does Pacteva send autonomous supplier messages?

Only configured reminders. They use workspace-published templates, cadence, business-day, pause, and stop controls. Every delivery attempt is logged.

Close the acknowledgment gap

Start where the purchase order leaves. Finish with a current commitment.

Create a workspace and carry one purchase order from reviewed source through supplier response and buyer disposition.